SHARE SMR Inc.
Consolidation of printing services/facilities, implement cost saving solutions
“Simply put, we have the latest generation Kyocera MFD technology that enables us to be more efficient as well as save money over our previous situation. All our staff can use the new Kyocera print management system with ease.” - Barbara Ward - President of SHARE SMR Inc.
About SHARE SMR INC:
SHARE is an award winning, well known not-for-profit organisation with a proven record of providing exercise classes to people over 50 in the community since 1985. SHARE delivers caring, targeted, affordable, flexible and relevant classes/programs in non-threatening settings.
SHARE make a real difference in people’s life, particularly older people, some of our participants are over 90 years old. Built on SHARES’s existing expertise, experience and reputation, SHARE offers affordable exercise and education classes to the adult community through a network of trained community educators and accredited fitness instructors.
Visit SHARE’s website to Learn more about SHARE SMR Inc.
Problem:
Before GROWIFY’S involvement with SHARE Incorporated, Barbara described how she had spent nearly twelve months dealing with various problems created by having a mixed fleet of printers.
“We had about eight or nine different brands and a variety of different models of printers. These were at different stages of their lifecycle. Issues continually arose in terms of purchasing the correct toners, cartridges and paper. Frequent breakdowns with the printers meant we had to call out different repairers which was very frustrating.”
About a year ago SHARE started the process to seek one supplier to deliver a proper managed print solution for the organisation, through better technology and back up support.
“Our thinking was that if we could consolidate all our printing facilities with one supplier, then we should achieve more efficiency, negotiate competitive pricing and obtain the latest modern printers and multi-function devices. We spoke to three different suppliers about our requirements to replace our old system with a more modern arrangement. Each supplier approached the solution differently and it appeared that GROWIFY was able to develop the best solution.”
Solution:
The first challenge was to properly identify SHARE Incorporated needs.
“Dave from GROWIFY did an excellent job in auditing our print usage and then showed us where we could begin to make significant improvements in our printing efficiency, through a combination of Kyocera multi-function devices (MFDs).”
One concern for SHARE was the transition from the existing way that the staff printed, to what would be a fully networked solution. We countered this by setting up a training schedule so that the staff could transition across to the new print environment.
“Training was handled very professionally by GROWIFY. In our initial meetings with Dave, the way that he went about the audit in seeing what printers we had and what printers we needed was very professional and very informative. GROWIFY’s team made the whole transition a painless exercise.”
Results:
GROWIFY was able to provide SHARE with a complete print management solution by implementing Kyocera colour MFD’s. As part of the package, GROWIFY offered two innovative software programs to assist management and users:
RE-RITE OCR software
Papercut MF Software
The Re-RITE OCR software allows SHARE users to scan documents to a variety of files such as Word, Excel and PDF. The Papercut software is a great monitoring tool for monitoring printing expenses which was really critical to SHARE. The papercut software tool allows SHARE to accurately allocate costs directly to the appropriate cost centres. This has saved SHARE an enormous amount of time and effort. The Kyocera MFDs allows SHARE to now economically print large volumes of material rather than outsourcing to a printer.
“We are very pleased we chose GROWIFY Managed Print Service. The entire GROWIFY team has been very professional and easy to deal with.” - Barbara Ward